How-To: ACCESS a Public Calendar Folder

Problem:

You want to access a conference room calendar in Microsoft Outlook for Windows. 

Important Notes:

Never attempt to make a short-cut of the Public Calendar as it will create a moment-in-time copy to your local Outlook instead of a link.  You must always access the public calendars via the Folder List.  

Resolution:

This documentation will help users locate the Public Calendar folders using the Windows Outlook client; however, you can also access these resources via Student Housing's Outlook Web Access; however, you are highly encouraged to become comfortable with the Windows client first.

 

1. Open Microsoft Outlook and Click on the Public Folders item.  It will appear either as a Tab or Icon as pointed out below:
   
   
   
   
2. Scroll down the folder list.  Locate the Public Folders tree-item and expand the sub-items until you locate the All Public Folders tree-item.
   
3. Expand the All Public Folders tree-item. 
4. Locate and expand the Housing Conference Rooms Folder. 
5. Click on the appropriate conference room calendar item and a view similar to the image below will appear. 
   
   Note: You are able to utilize the calendar similar to your own personal Outlook calendar.  Please be mindful of existing appointments and contact the appropriate community if you have questions regarding their calendar.